Networking Reception

The ESSKA Speciality Days 2019 Networking Reception is scheduled for Friday, 8 November 2019 at 18:30. This event will take place at the exhibition floor in the Melia Castilla hotel.

Registration Name Change

A handling fee of 30 EUR will be charged for every name change to an existing Event registration. A new registration form for the substitute attendee should be submitted, as well as a proof for the reduced fee if applicable. Name changes will only be accepted until the pre-registration deadline indicating clearly the new and old name. After the pre-registration deadline, all name changes must be carried out on-site.

Lost Name Badge

The name badge must be worn at all times during the Event. Access to the Event facilities will not be granted without a proper name badge. If an attendee loses, misplaces or forgets the name badge, a handling fee of 15 EUR will be charged for a new name badge. Upon handing out a new name badge, the lost badge will become invalid.

Registration Cancellation Policy

Notification of cancellation must be made in writing and sent to the Registration Department by email. The notification must include all the relevant information regarding the bank account to which a possible refund may be remitted.

If the written notification of cancellation is received before the early registration deadline, 50% of the paid registration fee will be refunded. No refunds will be made for cancellations received after 30 August 2019. Refund requests will be processed after the Event only. They must be made in writing and sent to the Registration Department by email.

Credit will not be given for unattended events or early termination of attendance.

Dietary Requirements

​Please indicate on the registration form any dietary requirements such as vegetarian or life-threatening allergy.  The organiser cannot guarantee that all allergies can be considered and the responsibility remains with the delegate

Group Registration

There are no special group registration fees or discounts. For group registration, please contact the ESSKA Speciality Days Registration Department at esska-sd-registration@kit-group.org.

Insurance

​It is recommended that participants obtain adequate cover for travel, health and accident insurance before they depart from their countries. ESSKA cannot be held responsibility for personal injuries, or loss of, or damage to private property belonging to the congress participants and accompanying persons.

Liability

The organisers shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the organisers – for whatever legal reason – shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The attendee shall take part in the congress at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the organisers.

ESSKA Membership

Members of ESSKA qualify for reduced registration rates. If you are interested in becoming a member of ESSKA, please find more information and apply online at www.esska.org. Inquiries may be addressed to ESSKA Membership via email at membership@esska.org.

Letter of Invitation

Individuals requiring an official Letter of Invitation can request one from the Registration Department at esska-sd-registration@kit-group.org. To receive a Letter of Invitation, attendees must first register to the Event and submit payment in full.

The Letter of Invitation does not financially obligate the organisers or any of their related partners in any way. All expenses incurred in relation to the Event are the sole responsibility of the attendee.

Methods of Payment

Payment is required at the time of registration. It should be made in EUR only, using one the following method:

  1. Credit card (Visa, Master/Eurocard, and American Express): Attendees should complete the relevant section of the registration form.
  2. Bank transfer: Payment is only possible until 27 October 2019 and should be made in EUR to:

Account Number: 03010 00020201160 84

SWIFT-CODE: SOGEFRPP

IBAN: FR76 30003 03010 00020201160 84

Reference: ESSKA 19, Participant number, name

 

Please note that all bank transfer costs must be prepaid by the transmitter.

Cheques will not be accepted.

Registration Confirmation

​Only fully completed registration forms will be accepted. The registration fee is based on the date of the receipt of the registration form or completed online registration as well as the payment in full in accordance with the deadlines mentioned above.

The online registration can be completed by clicking the button “register and pay” which can be found at the end of the form.

Should one deadline be missed, the next applicable fee will be charged automatically. The registration will only be confirmed upon receipt of payment in full.

Please bring this Registration Confirmation to the congress and go directly to the Badge Printing Terminals. The QR code on your Registration Confirmation will allow you to print your name badge at these terminals.

Registration for Accepted Abstract Presenters

The early registration deadline is before abstract presenters will be mailed their letters of acceptance. If you are an accepted abstract presenter, you will qualify to register at the early registration fee. Instructions on how to receive this rate will be provided in the abstract notification letter. *The early registration rate will only be for the presenting author.

Visa Requirements

​It is the sole responsibility of the attendee to take care of his/her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. The organisers will not directly contact embassies and consulates on behalf of visa applicants.

If your question is not answered on this page, please contact ESSKA Speciality Days Registration Department at esska-sd-registration@kit-group.org.